Office Manager

Structis Construction Solutions Group

About Us

Structis exists to streamline success at every project touchpoint we hold. As a Multi-Trade Subcontractor, we’re dedicated to reducing our customers’ project management headache by reducing the number of partners they need and increasing the efficiency in both time and cost with which their projects are completed. We persistently pursue every project with integrity and collaboration to ensure that it’s more than our workmanship that lasts for the long-haul, but the relationships we make as well. 

Primary Objective

Structis Construction Solutions Group, LLC is looking for an organized and motivated Office Manager will oversee day-to-day administrative and financial functions for the Pensacola office, ensuring smooth operations and supporting both field and office personnel. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

• Manage Accounts Payable, including three-way match of invoices, purchase orders, and receipts.
• Process credit card allocations and reconcile monthly statements.
• Create and maintain Schedules of Values (SOVs) for projects.
• Review contracts for billing and payment terms, ensuring compliance with company policies.
• Input and review daily production inventory for accuracy.
• Coordinate with HR on payroll processing and related employee matters.
• Prepare and submit billing using AIA documents and ensure timely invoicing.
• Provide administrative support to the Operations Manager as needed.
• Order and maintain office supplies, ensuring cost-effective purchasing.
• Arrange travel and hotel accommodations for field personnel.

• Prior experience in office management, administrative support, or accounting preferred (construction industry experience a plus).
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with construction/accounting software highly desirable.
• Strong understanding of accounts payable, payroll coordination, and billing practices.
• Excellent communication, organizational, and problem-solving skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.

What’s In It For Me?

• Our team is extremely talented, passionate and supportive
• We promote and support balance, family, wellness and giving back to our community
• We support continued professional development
• Total compensation package with market competitive salary, benefits and growth opportunities

Share with us your talent and drive and we will provide a creative and supportive environment, where your valuable contributions are rewarded and celebrated with professional growth, job satisfaction, and an attractive total compensation program.

Interested in learning more? Let’s connect to continue the conversation and learn more about you!

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.